I'll try to compare teh federation shows to WWE. Just like when WWE tapes Smackdown on Mondays or Tuesdays and they show it on National Television on Fridays, the same goes with the shows on this fed. Now, the matches are created and the promos are added to it but once it's made it like it's being taped. So once all those are done, juts like in the show, it can't be changed anymore. So the when the show actually airs like Smackdown, everything has been predetermined so to speak.
Now we are trying somethign new in which our GM, Sentinel, will give us a heads up on the next shows line-up, starting with the 05/14 show, so we can create promos or backstage events according to the matches. The 05/10 match was already done so it can't be edited anymore but the 05/14 show is still not done so Sentinel could still add to it. He also mentioned the last day to do something for that show is by 05/11 (check the designated thread in the other forum section) so if you were in that show you can add what you did with this one.
You can still keep making promos and Sentinel can use it for the future but as for this promo, it can't be added to the 05/10 show. Maybe if you have a match for the 05/17 show, he can add this particular promo in it. I don't want to discourage you from making promos and feuds if you rnot in the next show, just keep doing it and write compelling stirylines and you'll surely be added to the show.
I hope that helps you understand how the federation and role-playing goes. If you have any question. don't hesitate to ask.